By-Laws and Articles of
Association
Central Garden Grove
Neighborhood Association
As
revised July 14, 2007
1.0 Intentionally Left Blank
2. Membership
2.1. Association
membership is open to
any adult resident or business owner of Central Garden Grove.
2.2. All dues paying members may vote at General Membership Meetings
that they attend.
2.3. Membership shall constitute acceptance and agreed compliance to
the Association By-laws.
3. Association Activities
3.1. Activities may
be proposed and
initiated by Board Members or Officers, but continuation is established
by member consensus.
3.2. Activities sponsored by the Association must have approval of the
Board. These may include, but are not limited to:
3.2.1. Community outreach and
educational forums.
3.2.1.1. Assist other neighborhood
organizations.
3.2.2. Establishing better dialogue with local government
representatives.
3.2.2.1. Police, Traffic, Planning,
Code Enforcement
3.2.3. Confer with developers on proposed plans.
3.3. There shall be no activities or communication represented as
originating from the Association, without prior approvals of the Board
and Officers.
3.4. There shall be a General Meeting at least yearly.
3.4.1. The General Membership and/or the Board may request more
frequent meetings.
4. Finances
4.1. The
association is
self-supporting. Contributions will only be accepted from its members.
Outside contributions will not be accepted.
4.2. Any fund distribution must have approval of the Board.
4.3. Dues are set at $10.00 per person, and are payable on June 1 July 1st of each
year. Dues will be prorated in half yearly increments, for new
members.
4.4. If any agreed upon activities require additional financial
support, the General Membership or Board may request voluntary
contributions, to be used specifically for that activity.
5. Board of Directors
5.1. The Board of
Directors serves as a
steering committee for the general membership. They are unpaid
volunteers who commit themselves to an unspecified amount of time and
work, and appropriate public conduct.
5.2. Board of Directors will be nominated and elected by a majority
vote from the
General Membership, normally, at General Membership Meetings.
5.2.1. Interim Board Members: Interim
Board Members may be nominated and
selected by a vote of the Board to fill vacancies.
5.2.2. Interim Board Members must be confirmed by majority vote at the
next
scheduled General Membership Meeting.
5.3. Non-participation by any Board Member or Officer, without prior
approval of the
Board, shall constitute voluntary resignation by that Board
Member.
5.3.1. Non Participation may be
categorized by the following:
- 5.3.1.1. Missing two (2) consecutive
Board Meetings called by the Chair –will necessitate contact from the
Chair (phone, e-mail, and memo).
- 5.3.1.2. Upon missing a third (3rd) consecutive Board Meeting,
the
Board Member, by a vote of the remaining Board Members, may at their
discretion vote to replace the Board Member.
- 5.3.1.3. If a Board Member misses 6 Board Meetings within a
12-month period, the Board Member, by a vote of the remaining Board
Members, may at their discretion declare the office abandoned and vote
to replace the Board Member.
5.4. The Board will act as the governing authority of the
association.
5.4.1. They shall meet at least every 2
months.
5.4.2. Board Meeting minutes shall be approved and available for review
within
two weeks of the meeting.
5.5. Members may submit Board Meeting agenda items.
5.5.1. The Board may invite members and
non-members to address specific
issues at the Board Meetings.
5.5.2. General Membership is invited to attend all Board Meetings,
however interaction may be limited by the agenda to be covered at that
meeting.
5.6. The Board’s responsibilities include, but are not limited
to:
5.6.1. Schedule General Membership
Meetings.
5.6.2. Set General Meeting Agendas.
5.6.3. Activity Organization.
5.6.4. Establish Committees and Committee Chairs.
5.6.5. Disburse funds from the Association account
5.7. There shall be five (5) active-voting Board members and two (2)
non- voting
alternates. Three members shall constitute a quorum; three votes shall
constitute a majority
5.7.1. The alternates shall attend the
board meetings and assume a voting role
if a vacancy should occur.
5.8. Board Member terms shall be limited to two (2) consecutive terms
of two (2)
years each. At which time the member shall resign for no less than one
(1) term
before they can resume a Board position.
5.8.1. In the event there are no
applications for an open position, the Board may
elect by a vote to extend a Board Member’s term for one (1) year.
Membership.
5.9 Additional responsibilities are to be determined by majority vote
the General Membership
6. Officers
6.1. All officers
and committee members
are unpaid volunteer positions.
6.2. The Officers shall be members of the Board. The Board shall select
and confirm by vote all of the officers of the Association.
6.3. Terms and specific responsibilities of the Board will be
established by consensus of the Board and confirmed by the General
Membership.
6.4. General Responsibilities – Chair.
6.4.1. Act as facilitator and presiding
officer for General Membership and Board Meetings.
6.4.2. Will act as Public Relations Officer for the Association, in
reference to the Public and media and Civic Functions.
6.4.3. Will Chair the E-Updates to members, with the ability to
delegate this function.
6.5. General Responsibilities – Vice Chair
6.5.1. In the absence of the Chair, act
as the facilitator and presiding officer for General Membership and
Board Meetings.
6.5.2. In the absence the Chair, will take over Public Relations in
reference to the Public and media and Civic Functions.
6.6. General Responsibilities – Secretary.
6.6.1. Record, document, and Disperse
Board Meeting and General meeting minutes.
6.6.2. Maintain the membership roster .
6.6.3. Notify members of meetings.
6.6.4. Chair the Newsletter and US Postal Mail Notices
6.7. General Responsibilities – Treasurer
6.7.2. Assure that no funds are
distributed without two-third (2/3rd) approval of the Board.
6.7.3. Keep and maintain correct accounts of the Association’s funds,
properties, and business transactions.
6.7.4. Prepare a regular audit and financial statement for review by
the Board and General Membership.
7. Committees:
7.1. Various
committees may be
established with majority approval of the Association Board.
7.2. Committee Chairs are selected and approved by Board majority vote.
7.3. Committee Chairs shall report back to the Board on a regular
basis.
7.4. Committees may include, but are not limited to:
7.4.1. Newsletter/ US Mail
Notices
7.4.2. Public Information
7.4.3. Membership
7.4.4. Legal Council
7.4.5. Project Research
7.4.6. City Council and Planning Commission Meeting Observers.
7.4.7. Outreach to other Community Groups (Peer Review)
7.4.8. E-Update
7.4.9. Webpage Coordinator
8. Dedication Clause:
8.1. The property
of the Central Garden
Grove Neighborhood Association is irrevocably dedicated to social
welfare purposes and no part of the net income or assets of this
organization shall ever inure to the benefit of any director, officer
or member thereof or to the benefit of any private persons.
9. Dissolution Clause:
9.1. Upon the
dissolution or winding up
of the organization, all assets remaining after payment, or
provision for payment, of all debts and liabilities of this
organization shall be distributed to a nonprofit fund, foundation
or corporation which is organized and operated exclusively for
social welfare purposes and which has established its tax exempt
status under Section 501(c)(4) of the Internal Revenue
Code.
10. Amendments
10.1. These by-Laws
may be amended at
any time by two-thirds (2/3rd) vote of the entire Board and the General
Membership present.
11. Officer's Signatures
Chair – Robin Marcario, July 1
4,
2007
Vice-Chair – Harry Pearce July 14, 2007
----------------End--------------
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